Overview

If you are a Membean admin, you have expanded access to help you manage your school's account. This article will show you what you can do as a Membean admin. 

Set Up Your Admin Account

Any teacher at your school can invite you to join Membean, or just reach out to support@membean.com. Once you have created your account, we'll need to enable admin access for you. If there is someone with admin access at your school already, that person can give you admin access as well.

Utilize the Success Checklists

We encourage all school administrators to utilize the School Admin Success Checklist attached at the bottom of this article and distribute the Teacher Success Checklist at your school. If you are a district administrator, please check out the District Admin Success Checklist. These resources provide guidance specific to each role and will help to ensure a successful year with the program. 

Keep Your School's Membean Account Current

Your school's Membean account is easy to maintain. There are just a few steps that we recommend you complete at the transition between terms.

1. Encourage teachers to delete old classes. Deleting classes will not delete students or impact their data. Teachers are encouraged to delete their classes at the end of the school year. This keeps the class data, such as Assessment History, nice and tidy. If it makes sense for your school, you can also delete classes in bulk.
2. Delete teachers who are no longer at your school. Deleting former teachers makes it easy to see how many teacher accounts are active at your school.
3. Invite new teachers to join Membean. Any teacher can invite new teachers, but it is more efficient to send invitations to all new teachers at the beginning of the year. If you're a district administrator, be sure to send invites from the individual schools in your district. Use the left-hand navigation panel to switch between schools. 
4. Update administrator accounts. As an administrator, you can change who has admin rights at your school. If you are handing off the leadership reins to someone else, you can make them an admin. You can have multiple admins as well, so do what makes sense for your school.
   Only give admin access to people who have permission to view student information for all students enrolled at the school.
5. Confirm your school's login settings. Domain change? Need to set up Google-SSO? Reach out to support@membean.com for any login related updates. If your students have Google accounts, we highly recommend enabling Google Single Sign-On (SSO) for your school to prevent duplicate accounts and forgotten passwords. 

Assist Other Teachers

As the Membean admin, you can assist other teachers in multiple ways. 

• Set teachers up for success. Distribute the Success Checklist (attached at the bottom of this article) to teachers. This resource provides guidance on getting started and maintaining strong usage throughout the year. 
• Add co-teachers to classes. Teachers can add co-teachers to their own classes, but they may come to you for assistance, especially if they're new to Membean. You can assist by masquerading as the primary teacher to manage their co-teachers. 
• Transfer classes between teachers. Did a teacher take over a colleague's class? Or did a teacher need to leave mid-year? In these cases, you can help the transition go a little more smoothly by transferring classes from the old teacher to the new one. 
• Reset student passwords. Are teachers having trouble with students forgetting their passwords over the summer? You can reset student passwords in bulk, so students begin the year by signing in with a temporary password. If your school uses Google SSO, you don't need to reset student passwords. Just remind students to click the Sign In with Google button on our login page.
• View student activity logs. Sometimes teachers may come to you with questions about students who claim their minutes weren't recorded or who say they can't access an assessment. Membean Support is always happy to help with these situations, but it's often nice to be able to offer an immediate resolution. You have access to all student accounts, so you can help teachers troubleshoot or provide the information they need to have a productive conversation with the student. 
• View and edit student preferences. Do you need to take a look at a student's preferences to determine the best way to meet their individual learning needs? You can view and edit the preferences for any student at the school. Remember to communicate with their primary teacher before making any adjustments. 

Monitor Membean Usage at Your School

As a Membean admin, your school's overview page provides details about usage, including a fidelity report. The fidelity report gives you information about how often students are meeting their training goals and how often teachers are assigning assessments. To access your school's overview page, use the left-hand navigation panel to click on My School. 

From the school overview tab, you'll see a fidelity graph for each class. This provides a quick and easy way to see a snapshot of the Membean usage in each class. Learn more about how to interpret the fidelity report.